AI-native inventory and order management.
Order3 keeps one count for every shelf, checks it against Shopify and your books, and drafts the transfer or PO for your team to approve.
Approvals
Shopify offers 52, 4 left to sellFlagged for reviewExample workspace. Fernhill Goods and its suppliers are made up, so go ahead and approve the order.
Works with the systems you already run
ShopifyLive QuickBooks OnlineLive XeroLiveWhich count do you trust?
Your team counted 44 lamps across Newark and Dallas. Shopify is still offering 52, and QuickBooks says 61, left over from an August adjustment. You find out which was right when a wholesale order comes up short.
We built Order3 so the person who answers for that number finds out first. It keeps one count per location and sets aside what's promised to customers, so what's left to sell sits right next to what Shopify is offering.
- On hand, 2 locations
- 44
- Promised to Bramble & Co
- 40
Example data. Fernhill Goods is fictional.
One record from the shelf to the PO.
Sales orders, receipts and counts land in one place, so month end starts from numbers you already trust.
Each location's count and what's left after customer orders, beside the number Shopify is showing.Inventory tracking
Inventory
6 items| Item | Newark | Dallas | Promised | Can sell | Shopify | Status |
|---|---|---|---|---|---|---|
| Studio Lamp, Forest STL-FOR | 37 | 7 | 40 | 4 | 52 | Shopify 48 over |
| Compact Lamp, Sand CPL-SND | 64 | 12 | 10 | 66 | 66 | Matches |
| Oat Linen Throw OLT-130-OAT | 312 | 96 | 60 | 348 | 348 | Matches |
| Stoneware Mug, Chalk SWM-CHK | 18 | 0 | 24 | 0 | 0 | 6 short for SO-5520 |
| Fold Tray, Steel FTR-STL | 140 | 40 | 0 | 180 | 180 | Matches |
| Ridge Bookends, Oak RBE-OAK | 22 | 9 | 4 | 27 | 31 | Shopify 4 over |
Example data. Fernhill Goods is fictional.
A confirmed order reserves its stock right away, so a shortage shows up before the pick.Order management
Bramble & Co
Part reserved- DraftMon, Oct 5
- ConfirmedTue, Oct 6
- Reserved3 short
- PickedThu, Oct 15
- ShippedFri, Oct 16
- InvoicedOn shipping
| Item | Ordered | Reserved | Short | Covered by | Price | Net |
|---|---|---|---|---|---|---|
Studio Lamp, Forest STL-FOR · Newark | 40 | 37 | 3 | TR-0418 from Dallas | $58.00 | $2,320.00 |
Oat Linen Throw OLT-130-OAT · Newark | 60 | 60 | 0 | None short | $32.00 | $1,920.00 |
Fold Tray, Steel FTR-STL · Newark | 30 | 30 | 0 | None short | $21.00 | $630.00 |
- Net
- $4,870.00
- Shipping
- $24.90
- Total
- $4,894.90
Each PO carries the supplier's price and lead time, and receipts are checked against it.Purchase orders
Kessel Metalworks
Draft- DraftedToday 6:52 AM
- ApprovedWaiting for Jo
- SentOn approval
- ReceivedWed, Nov 4
- BilledOn receipt
| Item | Ordered | Received | Billed | Price | Net |
|---|---|---|---|---|---|
Studio Lamp, Forest STL-FOR · Kessel ref KM-4471 | 160 | 0 | 0 | $26.00 | $4,160.00 |
- Net
- $4,160.00
- Freight
- $85.00
- Total
- $4,245.00
Choose who approves purchases, transfers and adjustments, and every decision stays on the record.Approvals and history
Approval rules
Fernhill GoodsReorders that show their work.
Most reorder tools hand you a number and leave you to check whether it counted the stock already on its way. Skip that check and you pay for the same stock twice. Order3 puts stock on hand, open orders, incoming deliveries and supplier lead time beside every draft. Change the quantity and watch the cost and weeks of cover update.
Reorder drafts- Arrives
- Wed, Nov 4
- Weeks of cover
- 7.3 weeks
- Due
- Fri, Dec 4
Based on
- Count CS-11844 on hand across 2 locationsMon, Oct 12
- SO-551240 promised to Bramble & CoShips Fri
- Demand forecast22 a week from 14 months of orders6:00 AM
- Kessel price list$26.00, 21-day lead time5:12 AM
Example data. Fernhill Goods is fictional.
Your team signs off on every draft.
Order3's agents watch your stock and supplier lead times and do the legwork. They spot the shortage, check what's already on order and write up the fix with the reasons attached, then send it to the person who decides.
- JPJo Patel approved and sent it7:05 AMSent to orders@kessel-metalworks.example with a PDF
- SuSupply agent drafted the order6:52 AMSent to Jo Patel, purchasing owner, for approval
- ChChannel agent flagged Shopify6:31 AMSelling 52 Studio Lamps with 4 free to sell
- Kessel Metalworks replied5:12 AMPrice $26.00 and 21-day lead time confirmed
Example data. Fernhill Goods is fictional.
Start with the spreadsheet you already have.
1Import your items
Upload the CSV or spreadsheet you use today and fix any bad rows before they're added.
| SKU | Item | Qty |
|---|---|---|
| STL-FOR | Studio Lamp, Forest | 44 |
| CPL-SND | Compact Lamp, Sand | 76 |
| Row 214 | Row 214 · SKU missing | 12 |
| OLT-130-OAT | Oat Linen Throw | 408 |
2Count one location
Count, receive and move stock from the Order3 mobile app, with each change logged against the person who made it.
3Connect Shopify and your books
Link Shopify plus QuickBooks Online or Xero, then switch on reorder drafts and approvals. Both come with Operator.
- ShopifyConnected
- QuickBooks OnlineConnected
- XeroConnect
- ApprovalsOn
- Reorder drafts
Before you sign up
What is Order3?
Inventory and order management for companies that sell physical products. Stock, sales orders, purchasing and suppliers live in one record, and AI agents draft the routine work for your team to approve.
What happens if an agent gets something wrong?
You catch it in the draft. Edit any line or leave it unapproved. A draft only takes effect once someone approves it, and the log records who approved what.
Is the free plan really free?
Yes, for one location, two users and up to 100 active SKUs, with no card. Integrations and reorder drafts start on Operator at $99 a month.
Does Order3 replace QuickBooks or Xero?
No. Your books stay where they are, and Order3 connects to them.
Can I take my data with me?
Yes. Export every record as CSV on any plan, whenever you want.
Which integrations are live?
Shopify, QuickBooks Online and Xero. Need something else? Custom integrations come with Enterprise.
See where your counts disagree.
Import the item file you already use. One location is enough to start.