Before
Old way
The shelf, spreadsheet, storefront, accounting file, and PO history all become separate versions of the truth.
Inventory and purchasing software
Inventory and purchasing, under control.
Create a workspace, add items and locations, then see where counts, orders, and suppliers stop agreeing. Order3 turns inventory exceptions into draft actions your team can approve.
Observe
Stock, locations, suppliers, channels, and orders
Detect
Low stock, count drift, channel mismatch, overdue receives
Draft
POs, transfers, count tasks, and exception notes for approval
Order3 control room
Morning exception board
Updated 2 min ago
Observe
Detect
Explain
Draft
Approve
Execute
Audit
- Watching
- 12 loc.
- Exceptions
- 3
- Draft POs
- 2
| Item | Location | On hand | Signal |
|---|---|---|---|
| N95 masks SKU-0143 | Main stockroom | 16 | Reorder |
| Copper elbows SKU-0144 | Van 03 | 41 | Check |
| Cordless drills ASSET-882 | Tool cage | 24 | Assigned |
| Scanner batteries SKU-0145 | Warehouse A | 16 | Mismatch |
Next action
Approve reorder draft
N95 masks will hit zero before the next scheduled order. Order3 checked usage, incoming stock, and supplier lead time, then drafted the PO.
Quantity: 120
Supplier: Medline
Approval: required
Audit log: detected 09:12, draft created 09:13, waiting on buyer.
Count accuracy
98.4%
Open transfers
7
Inventory value
$84.2k
Self-serve start
Create the first workspace.
Add items, locations, counts, suppliers, and reorder rules. Start with the stock that breaks most often.
First useful state
A live item record with location, on-hand count, reorder point, supplier, and activity history.
Talk to us when
You need multi-location setup, integrations, purchasing approvals, or agent policy design.
Founder note
Built by people who have done inventory before.
The same pattern keeps showing up: the catalog grows, sales channels multiply, purchasing moves faster, and the inventory system stops matching the business.
Order3 tackles the next version of that problem. The system watches inventory and purchasing data, finds exceptions, drafts the next action, and leaves humans in control of spend and record changes.
After
Order3 way
One board shows the SKU, location, source system, exception, drafted action, approval state, and audit trail.
Why teams switch
The moment basic inventory stops being enough.
Most teams do not wake up wanting more software. They switch when the numbers stop being trusted and inventory mistakes start costing real work.
The count is wrong
Shopify, the spreadsheet, and the shelf show different quantities for the same SKU.
The team cannot find stock
Parts sit in a warehouse, truck, jobsite, stockroom, or 3PL bin that nobody checks before buying again.
Reorders happen too late
The shortage is discovered after a customer order, job, or production run is already at risk.
ERP is too much
You need clean counts, reorders, and approvals before you need a finance-led ERP rollout.
Workflow
From low stock to approved action.
Order3 watches the records, flags the exception, explains the evidence, drafts the next action, asks for approval, executes the approved work, and keeps the audit trail.
01
Observe
Order3 reads item records, locations, counts, open orders, supplier rules, and channel stock.
02
Detect
It flags low stock, count drift, missing receives, channel mismatch, and risky reorder timing.
03
Explain
The exception shows the SKU, location, source system, lead time, open PO, owner, and reason.
04
Draft
Agents prepare the next PO, transfer, count task, or supplier note with the reason attached.
05
Approve
The buyer or location owner reviews spend, supplier messages, and record changes before they go through.
06
Execute
Approved work moves into the normal flow: PO, transfer, count task, supplier follow-up, or stock update.
07
Audit
The activity history keeps the timestamp, user, reason, approval, and changed record together.
Proof artifacts
Every recommendation shows its work.
A draft should show the item, location, source system, reason, approval state, and audit trail.
Detect
Low-stock queue
N95 masks are below threshold. Incoming stock is too late. Supplier lead time is six days.
Draft
PO draft
Order3 drafts 120 units from the preferred supplier and waits for buyer approval.
Explain
Mismatch alert
Shopify says 44 sellable. Warehouse count says 37. Seven units need investigation.
Audit
Action audit
Detected at 09:12, draft created at 09:13, approved by Lina at 09:27.
What you track
For physical inventory.
Use Order3 for stock, supplies, assets, tools, parts, PPE, serialized equipment, ecommerce inventory, and multi-location inventory.
Barcode scanning
Scan an item, confirm a quantity, and update the record from the floor. Order3 reads UPC, EAN, Code 128, Code 39, QR, and GS1 DataMatrix from an iOS or Android camera, plus Bluetooth handheld scanners that act as keyboards.
Mobile inventory app
One hand on the device. One hand on the inventory. The Order3 mobile app is built for that posture — scanning, counting, photographing, transferring from any iOS or Android phone or tablet. Pair a Bluetooth handheld scanner if you're moving thousands of units per shift; the app treats it as keyboard input and the workflow stays identical.
Multi-location tracking
Multi-location tracking means you can answer 'where is it' without calling someone. One workspace holds stock across warehouses, retail shops, trucks, jobsites, stockrooms, zones, and bins — each with its own balance. Transfers between locations are first-class events, not adjustments hidden inside a global total.
Low-stock alerts
Most low-stock alerts are noise. This one shows up with the lead time factored in, the right owner attached, and a next action one click away — hand off to the purchasing agent for a draft, request a transfer from another location, or dismiss with a documented reason. Dashboards that nobody opens twice were not the goal.
Real-time reports
A stocker confirms a receipt at 9:47am. By 9:47am, the inventory value report reflects it. Reports in Order3 are queries against the live ledger — every scan, transfer, count, and approval feeds the same data the leadership team reads. No nightly batch. No reconciliation lag. The number on the floor matches the number in the office.
Inventory integrations
The first connectors prioritize ecommerce, accounting, and supplier workflows, with the v1 list still being finalized. The shape is consistent — event-driven sync over a documented API, with a mapping layer that surfaces exceptions instead of overwriting silently.
Product basics
The daily inventory work.
Fast enough for floor work. Structured enough for the person who has to trust the numbers later.
AI with approval
Order3 drafts the work. Your team approves it.
Order3 checks the records, flags the mismatch, explains the reason, and drafts the next task. A buyer still approves spend, supplier messages, and inventory record changes before anything important moves.
Purchasing Agent
Draft ready. Approval required.
N95 masks are below threshold. Incoming stock will arrive too late. Draft purchase order created for buyer review.
Switching paths
Compare Order3 with the tools buyers already know.
Choose Sortly if you mainly need a visual item catalog. Choose Order3 if counts, reorders, approvals, and multi-location operating history matter.
Order3 vs. Sortly
AI-drafted reorders, approval workflows, multi-location movement, and direct questions over inventory records
Order3 vs. inFlow Inventory
AI-drafted reorders, approval workflows, faster operator onboarding, and direct questions over inventory records
Order3 vs. Excel / Google Sheets
shared inventory record, scanning, alerts, multi-location, permissions, and an audit history
Order3 vs. QuickBooks Inventory
floor workflows, AI-drafted reorders, mobile counts, and multi-location detail
Order3 vs. Zoho Inventory
AI-drafted reorders, floor-friendly UX, inventory questions, and approval history
Start with one location
Create a workspace and make the first count useful.
Add the items that matter, define where they live, and let Order3 show the first exception queue before another reorder gets missed.
Inventory software FAQ
Plain answers for teams comparing inventory tools.
What is Order3?
Order3 is inventory and purchasing software for teams that track stock, tools, parts, supplies, equipment, locations, low-stock alerts, reorders, approvals, and operating history.
Who is Order3 built for?
Order3 is for operators managing physical inventory across warehouses, stockrooms, trucks, jobsites, shops, and field teams.
How does Order3 use AI?
Order3 uses AI agents to watch inventory and order data, detect exceptions, explain what changed, draft the next action, and ask for approval before spend or inventory records change.